Consent to receive electronic communications may be revoked at any time by the owner. If you don`t want to receive email notifications, you can request that the information be sent by traditional mail. Yes, there`s a way! The solution is to use the technology, but don`t be frightened by it, it`s not really as high-tech. In fact, it can be considered an old tech email. E-mail has become ubiquitous in everyday life. With every ping on our phones or computers, we manage business, take care of bills, shop, chat with friends and family and have fun. So if we use an email and we`re online for the rest of our lives, why don`t homeowners get their condo online? The fact that an association has permission to use electronic communications does not mean that it is obliged to do so. Some condominiums may not find this method of making available as useful as others. Florida Municipalities Associations may electronically send members` meeting notices and certain notices of board meetings to the owners if the association receives written approval from the owner. Under the Condom Act, an owner`s consent to receive electronic communications must expressly authorize the association in writing to send communications electronically.
Approval forms must be kept as official association records. Notifications or notifications are considered to be received by the owner 24 hours after they are sent to the email address. Owners ensure that the company is notified in the event of a change of email address. The law does not require a specific consent form, but consent must be given. An e-mail is considered written consent. The email can be printed by the association and stored electronically or physically. Associations can create their own consent forms. Get it when they move in/register – Every time a new owner contacts the office to register with the company, have them complete their contract to receive electronic communications.
In addition to the time it takes for businesses to complete these notices, the new departments have increased the number of notices sent that must be sent each year. While a condo could usually settle for at least two mailings a year, they can now be forced to send up to eight messages a year. For many condominiums, sending a notice can cost thousands of dollars, so multiplying that number, eight times more, will represent a significant position in their budget. There are ways to combine some of these mandatory communications, but even in the case of the distribution of common messages, condominiums are always „on the hook“ to print these packages and send them to the owners. This can result in a fairly heavy burden on businesses. Switching to electronic communications and encouraging homeowners to receive electronic communications are a way for condo companies to manage their new communications tasks.